Thursday, August 11, 2016

position opening at the National Association of Olmstead Parks (Olmstead Parks includes McMillan)



From: HistoricWashington@yahoogroups.com
Sent: Thursday, August 11, 2016 9:22 AM
To: HistoricWashington@yahoogroups.com
Subject: [HistoricWashington] Jobs: Director, Office Manager for National Association for Olmsted Parks

Please see the information below about the NAOP's search for a Director and an Office Manager for their Washington, D.C. HQs office.  The NAOP has been crucial in many issues concerning parks designed by the Olmsted firm in Washington, and there are a whole lot of them, from the Capitol grounds to parts of the mall, the National Cathedral grounds, McMillan Park and the entire Fort Circle Parks sequence, etc.  They've been without a director for some time and this is refreshing
news that they're seeking one, the first since Iris Gestram left that office a couple years ago. 

Kirby Vining


Dear Friends and Supporters,

The National Association for Olmsted Parks (NAOP), a small non‐profit organization located in Washington, DC, is seeking qualified, well-rounded candidates to fill the position of Office Manager and, later this year, the position of Director.  Please share this e-mail with anyone you think might be interested.

JOB ANNOUNCEMENT:  OFFICE MANAGER

The National Association for Olmsted Park is looking for an experienced, well-rounded Office Manager to manage the day‐to‐day operations of the NAOP office including administrative activities, collaboration with NAOP committees and responding to public inquiries.

Title: Office Manager
Hours: Part Time (24hours/week)
Location: Washington, DC
Pay Range: Commensurate with Experience
Dates: Closing – Aug 31, 2016; Start – Sept 26, 2016
Qualifications:
The position requires a resourceful, well‐rounded individual with excellent administrative and organizational skills. The position requires flexibility, initiative and attention to detail. Other requirements include:

·         BA Degree and minimum of 4 years’ experience of relevant experience, preferably in a nonprofit setting

·         Familiarity with the profession of landscape architecture and the Olmsted Firm

·         Excellent oral and written communication skills

·         Proficient with accounting and budgeting

·         Proficiency in MS Office Suite; knowledge of QuickBooks, Salesforce and Soapbox desirable

·         Familiarity with web‐based communication

·         Knowledge of the fields of Landscape Architecture, Urban Design, Landscape Design or Preservation is desirable

NAOP Office Duties

·         Manage NAOP Office

o    Oversee office equipment, phone system and computer network maintenance, and office supplies to assure a professional, efficient and pleasant work environment.

o    Manage office vendor relationships, including scheduling Controller

§   

o    Establish and maintain electronic and paper filing system

o    Maintain donor database, reports and billing process, using Salesforce

o    Ensure timely and accurate record collections of bank deposits, receivables/payables, record‐keeping and reporting, using QuickBooks and Salesforce

o    Handle routine aspects of supporter and board communications

§  Prepare donor acknowledgements

§  Draft correspondence; handle mass mailings

§  Work with NAOP committees to further NAOP’s mission

o    Manage NAOP website in collaboration with Outreach Engagement Committee

o    Respond and redirect public inquires as appropriate in coordination with Advocacy Committee

o    Coordinate with Finance Committee on financial reporting and assist in developing NAOP’s budget

o    Assist with organizing meetings and special events

§  Perform additional duties as assigned

Olmsted Papers Project Duties

§  Acknowledge Donor contributions

§  Assist with IT services

§  Process payments and payment records with Papers Assistant Editor

For the Office Manager position, please submit a letter of interest and a resume with three references to NAOP at INFO@NAOP.ORG  by August 31, 2016.

ANNOUNCEMENT:  NAOP BOARD SEEKS A DIRECTOR  

The National Association for Olmsted Parks will be looking for a person who is passionate about the Olmsted legacy and has demonstrated success in organization development and fund raising. The Director will work closely with NAOP’s Board of Trustees on planning and implementing NAOP’s development and fundraising efforts and will oversee in a collaborative manner other staff/consultants. The goal is to build the capacity of the organization and financial stability to take on projects that further NAOP’s mission.


If you are interested in applying for the Director position:  Please submit an email to NAOP at INFO@NAOP.ORG to be notified of the formal application period later this year.


Title: Director
Hours: Part Time (20hours/week)
Location: Washington, DC
Pay Range: Commensurate with Experience
Dates: Closing ‐ October 31, 2016; Start ‐ January 2017
Qualifications:

Bachelor's degree and a minimum of five (5) years of relevant experience, with a thorough understanding of national and regional philanthropic resources relevant to NAOP. CFRE or other fundraising certification preferred.

§   

o    Establish and maintain electronic and paper filing system

o    Maintain donor database, reports and billing process, using Salesforce

o    Ensure timely and accurate record collections of bank deposits, receivables/payables, record‐keeping and reporting, using QuickBooks and Salesforce

o    Handle routine aspects of supporter and board communications

§  Prepare donor acknowledgements

§  Draft correspondence; handle mass mailings

§  Work with NAOP committees to further NAOP’s mission

o    Manage NAOP website in collaboration with Outreach Engagement Committee

o    Respond and redirect public inquires as appropriate in coordination with Advocacy Committee

o    Coordinate with Finance Committee on financial reporting and assist in developing NAOP’s budget

o    Assist with organizing meetings and special events

Olmsted Papers Project Duties

o    Acknowledge Donor contributions

o    Assist with IT services

o    Process payments and payment records with Papers Assistant Editor

For the Office Manager position, please submit a letter of interest and a resume with three references to NAOP at INFO@NAOP.ORG  by August 31, 2016.

    •  

o    ANNOUNCEMENT:  NAOP BOARD SEEKS A DIRECTOR  

The National Association for Olmsted Parks will be looking for a person who is passionate about the Olmsted legacy and has demonstrated success in organization development and fund raising. The Director will work closely with NAOP’s Board of Trustees on planning and implementing NAOP’s development and fundraising efforts and will oversee in a collaborative manner other staff/consultants. The goal is to build the capacity of the organization and financial stability to take on 

§  Familiarity with issues and resources related to historic landscape pr

eservation, urban parks and greenspaces, and the Olmsted firms and knowledge of the fields of Landscape Architecture, Planning, Urban Design and/or Historic Preservation.

§  Understanding and passion for the work of NAOP

§  Motivated self‐starter with a passion for active fundraising and engagement.

§  Demonstrated experience in successfully managing fundraising and membership development programs, preferably in small nonprofit environments.

§  Excellent interpersonal, organizational and problem‐solving skills. Proven ability to build partnerships with a variety of constituents.

§  Proficiency with MS Office, donor database software such as Salesforce, and electronic communications.

§  Solid knowledge of fundraising tools, transactions and regulations and financial reports.

§  Excellent writing skills to craft compelling fundraising documents.

Responsibilities include:

§  Perform additional duties as assigned

Develop and expand NAOP funding base:

§  Work with Executive Committee and Development Committee to establish a comprehensive development and fundraising plan to achieve NAOP’s annual and long-term fundraising targets and strategic vision for annual operating support and special programs.

§  Work with trustees to identify and engage prospective supporters and corporate sponsors.

§  Identify and help secure corporate and foundation grants relevant to NAOP’s mission and programs.

Develop materials to promote NAOP’s work:

§  In collaboration with the Outreach Engagement Committee develop communication and engagement initiatives to generate greater awareness of NAOP and its programs.

§  Implement an institutional and individual engagement program to manage and expand NAOP’s national base of supporters and contributors.

§  Draft compelling fundraising related communications.

 Support NAOP’s mission and programs:

§  Represent and help promote NAOP, fostering relationships that support NAOP’s mission and programs.

§  Oversee NAOP Administrator/Office Manager and Project Manager

§  Collaborate with NAOP committees

§  Report to NAOP Executive Committee and have signatory authority


Thank you,

Piera Weiss,
NAOP Administrator

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